HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness, and litigation support. We anticipate, investigate, and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.

HKA works with government agencies, local authorities, contractors, legal firms, and other professional service providers, as well as owners, operators, financial institutions, and insurers. Our portfolio includes some of the world’s most high-profile commissions across industries such as aerospace, construction, defense, energy, financial services, government contracting, healthcare, infrastructure, media, and technology, among others. 

As part of the HKA team, you can expect:

• Collaborative Environment: Thrive in a supportive and team-oriented culture that values the sharing of ideas and teamwork.

• Innovative Team: Be part of a close-knit, innovative team dedicated to securing some of the most exciting projects across the Americas.

• Mission Contribution: Help us achieve our goal of developing and delivering high-quality, client-focused materials.

The Opportunity:

HKA is seeking a highly organized, detail-oriented, and creative Marketing and Proposal Manager to support our fee earners and Business Development team. This role is ideal for a professional who thrives in a fast-paced environment and is passionate about crafting visually engaging client presentations and compelling proposals.

Key Responsibilities:

Client Presentations, flyers, and brochures

• Design and develop high-impact PowerPoint presentations for client meetings, pitches, and conferences.

• Collaborate with subject matter experts and business development leads to simplify complex content into visually compelling and persuasive presentations.

• Ensure all presentation materials align with HKA’s brand standards and messaging.

• Maintain a library of presentation templates and visual assets to support consistency and efficiency.

• Create bespoke client flyers, brochures, and sales materials tailored to specific opportunities, sectors, or service lines.

Proposal/Submittal Support & Management

• Develop a strong understanding of HKA’s systems, people, services, and offerings to support all new business development efforts.

• Respond promptly to requests from the business development team and partners pursuing new opportunities.

• Provide writing support for all client submittals, including proposals, qualifications, and other materials.

• Lead the end-to-end development of proposals and qualifications—planning, writing, editing, and submitting.

• Collaborate with internal stakeholders and subject matter experts across departments to create compelling, compliant proposals that highlight HKA’s capabilities, strengths, experience, and value propositions to potential and existing clients.

• Manage proposal and submittal timelines to ensure all deadlines are met.

• Coordinate the delivery of final submissions, including uploading to vendor portals or handling printing, binding, and shipping logistics.

• Maintain a centralized library of templates, past proposals, and supporting documents to streamline future submissions.

• Conduct post-submission debriefs to gather feedback and identify areas for improvement.

• Track and report on the regional success rate of proposal and submittal efforts, providing quarterly progress updates.

Client Information Hub

• Manage the Client Information Hub, working closely with the other regions to confirm processes for adding new content, such as testimonials, case studies, bios, win themes, etc.

CRM

• Develop a deep understanding of HKA’s Client Relationship Management system, which includes client, contacts, and assignment information.

Project Case Studies

• Research and compile detailed information on completed HKA projects.

• Develop comprehensive and engaging case studies that highlight project objectives, processes, outcomes, and key takeaways.

• Tailor each case study to emphasize the unique successes of the project.

• Collaborate with project managers and teams to gather relevant data and perspectives.

• Monitor and report on how case studies are used in marketing and business development.

Qualifications and Experience:

• Bachelor's degree in marketing, communications, journalism, public relations, business administration, or a related field.
• 5+ years of experience coordinating responses to RFIs, RFQs, and RFPs.
• Familiarity with information management systems such as Deltek VantagePoint, or comparable systems. 
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Experience designing client-facing presentations using PowerPoint or similar tools.
• Familiarity with Chicago or AP style guides.
• Exceptional writing and copy-editing abilities.
• Strong organizational, research, and time management skills.
• Demonstrated ability to meet deadlines and deliver quality work.
• Strong writing, messaging and storytelling ability.
• Strong verbal communication skills with the ability to communicate with all levels of an organization.

Preferred but not required:

• Familiarity with Adobe Suite (InDesign and Acrobat) is a plus.
• APMP, CPSM, or other relevant certifications are a plus.

What we offer:

At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. 

Fairness and Equality at HKA:

HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made in accordance with controlling laws and based on merit.

Stay Alert: Protect Yourself from Phishing Scams

Please be aware that HKA only publishes official job postings on our website (Join Us | HKA) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at enquiries@hka.com to check the authenticity of a job posting.