HKA is a leading infrastructure project, strategy, commercial advisory and dispute resolution company. We provide advisory and transformation services to major infrastructure clients and large asset businesses to help them achieve their goals through strategic and operational excellence.

Our Advisory team is an agile group that works with clients to set up their portfolios, programmes and projects for success. We thrive on supporting clients with their most complex challenges and opportunities that are varied and interesting. We have a compelling track record of providing practical, pragmatic solutions and partnering with our clients to implement strategic change. 

As part of the HKA team you can expect:

• A strong collaborative culture focused on growing the Advisory practice and our team together.
• The opportunity to be a part of a rapidly growing team and be part of driving the future success and development of our global business.
• The ability to leverage HKA’s strong brand in the construction space and reputation for exceptional expert witnesses to accelerate career development and connections.

The Opportunity

Due to HKA's continuous success, our Integrated Project Services team in Sydney are on the lookout for Document Controllers interested in our upcoming opportunities. 

On-site work may be required depending on client requirements.

You will be responsible for:

• Preparation of specific documents inclusive of internal and external design and vendor documents, project correspondence and control and delivery.
• Receive, record, distribute and file all technical documentation, principally incoming and outgoing contractual documents such as services briefs, drawings, reports, schedules, registers, specifications, transmittals, presentations and their associated forms of transmission
• Coordinate with and support the project, quality, technical and administration teams for timely, effectively, document management
• Manage an electronic document management scheme of directory and file structures for storage, retrieval, submissions and project searches.
• Ensure consistency with the Corporate Records System requirements, liaising with external contractors, clients and suppliers, ensuring submissions are consistent with and comply to project and management systems
• Manage and maintain all documents and drawings through document management systems.
• Ensure document control on site is set up correctly and maintained.

Skills and Experience

The ideal candidate will possess:

• Proven experience as a Document Controller with strong knowledge of document control processes and systems.
• Experience with the completions lifecycle and project quality controls.
• Tertiary qualifications within Engineering or other similar discipline.
• Understanding of cross discipline engineering documents and approval processes within project teams.
• Familiarity with project procedures.
• Working knowledge of Document Control systems inclusive of TeamBinder and other similar systems (e.g. Aconex)
• Develop and maintain strong relationships with contractors, stakeholders, and other clientele.
• Demonstrated organisational skills and experience working within a high-volume professional environment juggling multiple competing priorities.
• The ability to communicate articulately both verbally and orally.

What we offer:

At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working. 

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.

ED&I at HKA:

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information. 

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.

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