Senior Billing Specialist

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HKA is one of the world’s leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.  

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.  

HKA has in excess of 1,000 consultants, experts and advisors across 46 offices in 17 countries. 

We are looking for an experienced Senior Billing Specialist to support the Americas finance team based in our Philadelphia office.  This position will oversee the invoicing process as well as perform the necessary quality control checks to maintain strong internal controls.  The ideal candidate will be self-driven, detail orientated and work closely with the Controller to revamp and standardize HKA’s invoicing process.

Role Requirements:

  • Perform billing adjustments, transfers, & finalize invoices in the Deltek accounting system.
  • Effectively communicate with Project Managers (PM) regarding contract documents, change orders, approvals, and any additional services-related to billing.
  • Research any issues to optimize the billing  process for the billing periods.
  • Coordinate with invoice/project team to finalize project set-ups, and review, to post final invoices.
  • Perform monthly audits for missing billing rates and terms.
  • Identify continuous process and system improvement opportunities
  • Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses while maintaining a continuous line of communication to clear any open issues.
  • Work with the cash receipts team member to reconcile variances that occur in the application of cash.
  • Secure proper approval to write off any uncollectible receivables, labor charges, or expenses, as directed by the PM.
  • Review and post weekly time sheets, along with the accounting group.
  • Recommend and implement process improvements to the billing cycle.
  • Assist with coordination of monthly forecasting and reporting.  Manage all project changes to be implemented in accounting system.
  • Perform additional ah-hoc assignments, as directed by the Controller

We welcome applications from candidates who possess the following;

  • Associate degree is required, Bachelor’s Degree is preferred
  • At least 5-7 years of billing and oversight of the invoicing process, preferably in a professional services environment
  • Experience working with senior leaders
  • Proven ability to work both independently and collaboratively with different levels of employees
  • Ability to work in a fast paced, high volume environment
  • Excellent interpersonal skills
  • Deltek experience a plus
  • Self-starter with the ability to identify issues and escalate them accordingly and appropriately Must have strong attention to detail and quality control

We strongly believe that our people are critical to our ongoing success. If you are a talented self-starter with the desire to succeed, we would love to hear from you.  

All HKA employment decisions shall be made without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation or any other basis as protected by the Equality Act 2010 or in compliance with local legislation.  

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. 

If you require more information on the above position prior to applying, please contact Katy Morgan, Recruitment Resourcer, for an informal, strictly confidential discussion initially by e-mail at:

Interested in joining HKA? Come and see what we do at:  


Or, know someone who would be a perfect fit? Let them know!

Philadelphia, PA

One Commerce Square
19103 Philadelphia Directions

Our colleagues come first

Our colleagues are our business.

Our success is founded on our collective talents, perspectives and expertise.

We believe in creating a fair, diverse and engaging workplace, making HKA a great place to work, play and grow for brilliant people.


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